Corporate Events Challenges We Solve
Every industry has unique requirements. Here's how Show Tech addresses the specific challenges of corporate events LED production.
Same-Day Quote Pressure
Corporate event planners shop 3-4 vendors simultaneously. The first accurate quote often wins the job. Manual spreadsheet calculations that take days lose to competitors who respond in hours.
Venue Power Surprises
Hotel ballrooms and convention centers have wildly different power availability. A Marriott in Dallas differs from a Hilton in Chicago. Underestimating power needs means expensive generator rentals or show-day drama.
Budget Justification to Non-Technical Stakeholders
Marketing directors and procurement teams don't understand why a 2.9mm wall costs more than 3.9mm. Without clear documentation, you're competing on price alone instead of value.
Multi-Option Proposals
Clients want to see good/better/best options. Calculating three different wall sizes with different pixel pitches means triple the work—unless you have the right tools.
Purpose-Built Solutions
Rapid Quote Generation
Generate comprehensive equipment lists with power, rigging, and processing specs in under 30 minutes. Respond to RFPs before your competition finishes their spreadsheets.
Client-Ready Documentation
Export PDFs designed for non-technical stakeholders. Visual diagrams, clear specifications, and professional formatting that helps clients understand (and approve) your proposal.
Side-by-Side Comparisons
Build multiple configurations in one project. Show clients exactly how a 16'x9' wall compares to 20'x12'—including price, power, and visual impact differences.
Venue-Specific Power Planning
Calculate power requirements that work with typical ballroom and convention center infrastructure. Know exactly how many 20A circuits you need before your site visit.
Common Use Cases
- General session main stage LED (typical 16:9 to 32:9 configurations)
- Breakout room screens with quick-setup requirements
- Trade show booth LED with rental-friendly specifications
- Award shows and galas with scenic integration
- Product launch stages with high-resolution requirements
- Town halls and shareholder meetings with IMAG
“We used to lose RFPs because we couldn't turn quotes fast enough. Now we respond same-day with professional documentation. Our win rate went up 20% in the first quarter.”
Frequently Asked Questions
How do I create good/better/best proposals?
Pro users save multiple configurations per project. Build your three options (e.g., 2.9mm vs 3.9mm, or different sizes), then export a comparison PDF showing price, quality, and power requirements side by side. Clients can see exactly what they get at each tier.
What pixel pitch should I recommend for corporate events?
It depends on viewing distance. For general sessions where attendees sit 20+ feet away, 3.9mm-4.8mm works well. For smaller boardrooms or close-viewing scenarios, 2.5mm-2.9mm provides sharper text and logos. Our calculator includes viewing distance recommendations.
How do I handle venue power unknowns before site visits?
Our calculator shows both maximum and average power draw, plus specific circuit requirements. Plan for maximum draw with 80% derating. Most ballrooms have 100-200A of available power for AV; we help you stay within typical availability while building in safety margin.
Can clients see my cost breakdown?
You control what appears in exports. The client-facing PDF shows professional specifications and diagrams without exposing your equipment costs or margins. Internal exports include full cost details for your team.
What's the typical corporate LED wall size?
General session stages commonly use 16'x9' to 24'x13.5' (maintaining 16:9 ratio). Breakout rooms typically run 8'x4.5' to 12'x6.75'. Trade show booths vary widely but 10'x6' is common. Our calculator stores these as templates for quick quotes.